Our latest ShopTalk story shows how tablet apps can help small businesses boost the bottom line –
whether they’re developing them or just using existing tools.
The story
focuses on the owners of Dilworth restaurant Zen Fusion, who developed an iPad
app called NexTable to remedy concerns they had at their business, including:
guests leaving after being quoted a wait time, stressed out staff and a
relatively inflexible table system.
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The NexTable iPad app in action at Zen Fusion. |
The app is now
used in more than a dozen local restaurants, with nearly two dozen more in the
pipeline, says NexTable co-founder Phong Luong.
A veteran of the
food-service industry myself, I wanted to see the app in action, so I headed to
Zen Fusion during my lunch hour last week. Luong walked me through how the new restaurant-management system would work for a typical customer like me and how it makes
for a better guest experience.
After greeting me
from a hostess stand devoid of clutter and occupied only by an
iPad, Luong ushered me to a booth by the front door, where another iPad and a
new iPad mini were set up.
You know how on
today’s tablet commercials, everything looks effortless? Just a little
drag-and-drop here, a tap with the forefinger there and BAM – chaos to order.
That’s the vibe
I got when I saw NexTable in action. Luong and I reenacted several potential
situations that could happen at any of the restaurants that use the iPad app.
1) Reservations: First, we pretend I’m on my A-game and
think to make a reservation. I pretend to call the restaurant to schedule
dinner at 6 p.m., and Luong puts my information in the system. Within seconds,
I get a text confirmation, including my party size, the time, date, address of
the restaurant and a link to the Zen Fusion website, where I can find
directions.
2) Walk-ins: Then we reenact the more likely
situation where I just walk in, no reservation. I tell Luong “party of three”
and he puts me in the system. Using the sophisticated table-time estimates built
into the app, he informs me I’ll have to wait about 35 minutes before my table
is ready.
Rather than hand
me a pager, Luong asks for my cell phone number and tells me that I’m free to walk
around the shopping center, and that I’ll get a text reminder when my table is
almost ready. “Would you like to know 10 minutes or 20 minutes before?” he
asks. Then, if I've strayed far, I’ll have time get back.
3) Incentives to stay: In the third
mock-up situation, I’m a walk-in guest given a wait time of about an hour. I stick around the restaurant lobby for about
15 minutes, but begin to consider other nearby restaurants where I won’t have
to wait so long. Then, I get a text that says, “Show this to the bartender to
get a half-price glass of wine.” Now I've got an incentive to stick around.
I've worked in
restaurants before – as a hostess in high school and a server in college – and can
attest to the stress of an evening bustle.
You've seen it
before: At many restaurants, the hostess stand is populated with well-dressed
teens huddled around a paper calendar of reservations, a list of last names and
party sizes, and a laminated mock-up of the dining room.
Then there’s
this rudimentary chart that says “if X names are on the list, the wait time is
X.” But that collection of rows and columns doesn't account for how a large party
might take up two tables, how a group celebrating a birthday might stay twice
the normal length of time, or how the guy who orders a well-done steak (why??)
will prolong his stay by a half-hour.
So sometimes the
hosts and hostesses, no fault of their own, quote an inaccurate wait time. And
sometimes hungry people get testy. And sometimes these hungry people mutter obscenities
before they squeal a tire and take their appetites elsewhere.
When you’re a
hostess, your feelings get a little hurt, but when you’re a business
owner, you see dollar signs walking out the door.
At Zen Fusion,
and the other restaurants using NexTable, including Cowfish Sushi Burger Bar,
Café Monte and Miro Spanish Grille, there are no stacks of paper at the hostess
stands, no charts that are often wrong.
One of the
restaurants now using NexTable did the math, Luong said. In the pre-NexTable
days, every night, the restaurant lost about six to eight parties, with an
average of three guests per party.
If you assume
four of those parties left because they were frustrated by the wait or an
inaccurate wait time, that’s 12 lost customers a night.
Multiply 12 by
the average meal price, $25 total, and you have $300 per night in foregone
revenue. That’s an average of $2,100 lost each week – nearly $110,000 per
year.
For more
information and helpful tips for utilizing a tablet app for your small
business, check out today’s ShopTalk story.